Getting the most suitable copier for the office is crucial for every business. It can boost productivity among employees while improving the company’s efficiency in its daily operations. Copiers can greatly affect your business revenue.
Purpose
Modern copiers are capable of performing the different tasks in the office. It can scan, copy, fax, print and even send emails. If these are among the things you would be doing, getting an all-in-one copier is essential. This helps save money and space at the same time. Instead of getting one machine from copier Houston experts for each task, you can have all these functionalities in one machine.
Another important factor to consider is the type of materials you are expecting to produce from your copier. This makes it easier to decide whether a monochrome or a copier in color must be purchased. It also helps in deciding on getting a laser or an inkjet copier. For businesses which would be printing their own marketing materials, a full-color copier is your smart choice.
Extra Features
Most copiers offer additional features like wireless connectivity, finishing options and data encryption. Some of the extra features may seem necessary to one business but not essential to another. Select the ones which are beneficial to your needs and avoid overspending on features which are not needed. Wireless connectivity though offers a convenient way to manage and monitor your printing tasks.
Purchase vs Lease
What is the best way to acquire a copier? Buying a new machine might be the easiest option but not the only one available. After assessing the needs in the office, you can check the different models which suit your requirements and visit the local authorized dealer.
There is also the option to purchase second-hand copiers. If this is your plan, make sure to check the date of its manufacture. This will give you an estimate of how much work it has taken and how far it can still serve you. Copiers which are over four years may only lead you to endless issues. Find a seller who can offer a near-new machine so you can enjoy your purchase and savings.
Renting or leasing is another way to acquire a machine for your printing tasks. These options offer flexible arrangements at affordable prices. This is suitable for businesses which do not require printing on their daily operations but may need some materials at some point. Budget wise, you can contact a leasing company and agree on terms.
Regular Maintenance
Every machine requires regular maintenance to ensure optimum performance. Purchasing from authorized dealers not only guarantees quality and warranty but also expert technicians for maintenance checks as well as repairs. A second-hand item, on the other hand, means finding your own maintenance team. Replacement parts are challenging for second-hand copiers which are over 4 years. Production of spare/replacement parts for older models is not among a manufacturer’s list of priorities.
Printing Consumables
The cost of getting a copier does not end after the actual purchase. There are consumables like ink, toner, and paper to consider to keep it running. Find a local all-in-one shop for your printing needs. Bulk orders may provide savings in the long run. Consider the requirements of your chosen copier by checking the specifications provided by its manufacturer. Assess the printing volume in the office and purchase the right amount of consumables. Store them properly to keep their quality.
Copiers are assets to the business. Make sure to make an informed decision prior to purchasing one from copier Houston experts. These machines can impact the daily operations in the office, therefore, it is necessary to keep it in good running condition at all times.
